Education and Workforce Development Team Administrative Assistant

• Support scheduling, calendar coordination, meeting logistics, and follow-up activities
• Prepare agendas, take meeting notes, and distribute materials as needed
• Maintain organized electronic and shared file systems for program records and documentation
• Assist with document collection, filing, and tracking for contracts, sub-awards, and related program materials
• Support data entry and basic recordkeeping for program activities, contacts, and reporting trackers
• Coordinate routine communications with internal staff and other stakeholders as assigned
• Help prepare correspondence, summaries, forms, and other administrative documents
• Provide logistical support for workshops, meetings, events, tours, and training activities
• Assist with onboarding-related administrative tasks for program participants, partners, or stakeholders, as applicable
• Support proposal and process documentation by organizing files, templates, and submission materials
• Help ensure materials and records are current, complete, and stored in accordance with organizational practices

• High school diploma or equivalent
• Equivalent combination of education and experience may be considered
• Strong administrative and organizational skills with careful attention to detail
• Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment
• Effective written and verbal communication skills
• Ability to maintain accurate records and organized filing systems
• Proficiency in common office software, including word processing, spreadsheets, email, and presentation tools
• Ability to support meetings, calendars, and event logistics effectively
• Strong interpersonal skills and ability to work collaboratively with internal and external stakeholders
• Ability to handle routine administrative tasks with professionalism and discretion
• Problem-solving ability and willingness to adapt to changing needs
• Travel up to 20% may be required.
• Candidate must be U.S. citizen

• Associate degree in business administration, education, public administration, or related field preferred
• 1–3 years of administrative support, office coordination, program support, or related experience preferred
• Experience supporting teams, maintaining records, and coordinating schedules strongly preferred
• Experience in a nonprofit, education, workforce development, or grant-funded environment is a plus
• Familiarity with grant-funded programs, workforce development, education programs, or nonprofit operations is helpful but not required

• Enjoy 4 weeks of paid vacation from your first year, 11 paid holidays, 5 floating holidays annually
• Company-paid Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance on day one
• Enroll in Medical, Dental, and Vision insurance with health savings plan options beginning the first day of the month following your hire date.
• Receive a $100 monthly communication allowance and a one-time $500 home office stipend to support your remote work environment.
• Receive employer retirement contributions equal to 8% of your salary beginning after your first month of employment. Employer contributions become fully vested after three years.
• Receive up to 2 weeks of paid parental and family leave, including paid bonding leave, after 6 months of employment.
• ARM proudly supports those who serve by providing up to 30 days of paid military leave each year.

We believe diversity is essential to our organization’s growth and success and strive to create an inclusive, accepting culture and seek individuals of all backgrounds to join our innovative organization. ARM is an equal opportunity employer.